This page contains information of the warning list check that can be activated for the company’s incoming invoices as part of AutoInvoice Detect service.
A warning list is a register which contains warnings against suspected fraudsters and business scams/swindles.
When an invoice comes in the sender company’s information is checked against a set of warning lists. If they are found a notification can be given for the invoice receiver.
The information based on which the search is made includes
The invoice sender is found in 3rd party register or Visma user generated warning list that are used for the warning list check.
If you get a warning it means that the company name or Business ID matches information in at least one of the registers.
In the notification message “Source” tells the name of the register where the sender was found. It is possible that the same sender is on more than one of the used warning list registers, in this case the notification contains names of every register where the sender was found.
See all the registers used and by which criteria they list companies below.
The warning list check is using a set of well known and established 3rd party warning lists, as well as warnings collected based on reports from Visma customers.
Please note that this set of registers is not exhaustive, and a company not being on the list is not a guarantee of the legitimacy of the invoice or the sender.
The information available on the registers varies based on the register in question. In some of the register’s pages you can find for example previous example invoices and descriptions of fraud attempts.
Contains warnings focused on companies doing trademark and design services scams. Usually name/logo/service appear very similar to a real organisation.
Contains warnings for financial service providers that do malpractice e.g. offer unauthorized services |
Contains warnings for fraudulent invoices, companies with unscrupulous sales practices and of offers or mailings that may be perceived as misleading.
Contains warnings against active fraudsters and business scams/swindles.
Visma users can report an invoice if they suspect sender to be fraudulent. Warning message states how many different invoice receivers have reported the company as suspected fraudster.
It is recommended to have a routine in place for handling the situations where fraud is suspected. This includes for example confirming if the supplier has actually sent the invoice, as well as to dispute the invoice in case the basis for it is not legit. To establish your routine, check the relevant ways of operating in relation to your country and area of business.
Norway: Brønnøysundregistrene https://www.brreg.no/
Sweden: Bolagsverket https://bolagsverket.se/
Denmark: CVR - Det Centrale Virksomhedsregister https://datacvr.virk.dk/
Netherlands: KVK Chamber of Commerce https://www.kvk.nl/english/